Job Purpose:

  • The Assistant will provide high-level support to a team of managers and Investment Professionals throughout PIMCO Munich.

Your Responsibilities:

  • Diary management, answering telephone calls and responding to requests
  • Maintaining managers’ schedules
  • Daily report compilation/distribution
  • Travel arrangements, itinerary preparation
  • Research and other special projects as assigned by managers
  • Maintenance of the CRM database
  • Support with the preparation of marketing and sales material for client meetings
  • Contact management: maintaining contacts in a consistent format – proactively organizing and maintaining a good information retrieval system
  • Point of contact: meet and greet clients and visitors as well as screening and redirecting telephone calls, responding on the managers’ behalf wherever possible
  • Meeting preparation:  ensure the managers are fully briefed for all meetings with the relevant correspondence/paperwork.  Open up conference call bridges/VCs and ensure meeting rooms are prepared ahead of schedule
  • Coordination of travel bookings: flights, trains, visas and hotel accommodation.  Ensuring that the traveller has all relevant information required
  • Ad hoc projects to meet with the demands of the business
    This position requires a highly organised and flexible individual to work in a fast-paced environment managing a consistent high volume of work.

Skills and Qualifications:

Competencies:

  • Excellent attention to detail
  • Time-keeping and flexibility
  • Strong communication skills, both verbal and written
  • Ability to prioritize tasks and workload
  • Ability to work effectively with senior executives
  • The ability to speak a second language is desirable but not preferred
  • Strong project and time management skills
  • Positive, proactive approach with the ability work in a professional manner
  • Possess the ability to think outside the box, being one step ahead whilst working collaboratively
  • Act as back-up to other assistants in times of absences
  • Work discretely, professionally and calmly

Experience:

  • Experience of working in a fast paced environment
  • Knowledge of the financial services sector with a clear understanding of the industry preferable
  • Proactively planning schedules and itineraries to take into account multi-time zones, conflicting calendars
  • Ability to reconcile AMEX and FX differences
  • Advanced-level skills in Microsoft Outlook, Word and Excel
  • Knowledge of Concur and CRM preferable but not essential
  • Fluency in German and English is essential for this role.

Source: for more information click here.

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